Knowledge Base - Events Basics

What is need in the event setup

Event Setup in RaceDay Event Software:

When setting up an event in RaceDay, it’s essential to think of the setup process as involving different tiers, with each layer building upon the previous one. The Event Management section is the top tier, and here’s how to approach filling in the Event Details:

Key Event Setup Information:

  1. Event Name (Required):

    • The name of the event. This is a mandatory field and will appear on reports and online details.

  2. Event Type (Required):

    • Stage Race: Used when the event is scored based on time, often across multiple stages. The overall winner is determined by the total time accumulated during all stages. (Optional)
    • Omnium: Used when the event is scored based on points, with or without considering time. For example, if a race weekend includes multiple events, the overall winner is determined by the points accumulated. (Optional)

  3. Event Date (Optional):

    • The date of the first event in the series.

  4. Address 1/Address 2 (Optional):

    • The physical address or location of the event.

  5. City (Optional):

    • The city where the event is taking place.

  6. State (Optional):

    • The state where the event is located.

  7. Chief Referee (Optional):

    • The name of the lead official responsible for overseeing the event.

  8. Chief Official Email (Optional):

    • The contact email for the chief official.

  9. Event Director (Optional):

    • The name of the event director or person in charge of organizing the event.

  10. Timing Company (Optional):

  • If a third-party timing company is handling timing and results, their name would go here.
  1. Presented By (Optional):
  • The lead sponsor or organization presenting the event.

Important Notes:

  • Editing Event Details: You can edit or add to the event details at any time by double-clicking on the line in the edit field.
  • Online and Printed Reports: The details you enter here will be displayed both online (for event participants) and on printed reports. It’s recommended to fill in as much detail as possible to provide a comprehensive view of the event.

Initialization Wizard:

  • The Initialization Wizard will automatically fill in some of these details when setting up the event. You can always return to the setup to modify or expand upon these details later.

By carefully filling out these event details, you ensure the accuracy of event communication and reporting.